Regulations

for AABENRAA BÅD CLUB
ABC

§ 1

The name of the club is Aabenraa Båd Club – abbreviated ABC – and is situated in the municipality of Aabenraa.

§ 2
The purpose of the club is to ensure that its members have the best possible conditions for practicing yachting and pleasure boat sailing.
The purpose is likewise to enhance and improve the members abilities as well as spread the knowledge of yachting through training and competition.

§ 3
ABC is a member of  Dansk Sejlunion (Danish Sailing Union) and is thereby subjected to their laws and regulations.
§ 4
The board of directors may give membership, both as passive and active members, to anyone who live in the country or has a contract or a seasonal rental site in ABC a.m.b.a.
Giving membership to people under age does however require the consent of either parent or guardian.

§ 5
The membership fee is set for a period of one year at a time at the annual general meeting and i twill be charge done year in advance.
The time for payment of the deposit is March 1st.
A deposit will have to be paid when signing in. The size of this deposit is set at the general meeting.
Payment for any other services is set by the board of directors.

§ 6
Withdrawal of membership must be noted in writing to the club no later than 14 days prior to March 1st and the member in question must have paid deposit right up till the day of withdrawal. The member is entitled to a written confirmation.
When a member falls behind with payments then the board can exclude this member with a 30 day written notice.
No one, who has been excluded due to falling behind with payment, can gain membership before the dept in question has been fully paid.
Moreover, the board may exclude a member whenever certain situations claim it.
The decision to do this does however need a quorum of 2/3 of the members voting in favour of the exclusion. The person in question must be allowed to defend himself before the board makes a decision and he can demand that the decision for exclusion should be put before the first coming annual general meeting.
Finally, a member can be excluded when 1/3 of all members favour exclusion at the general meeting.
In all cases where exclusion is treated at a general meeting the person in question must be informed about this no later than 3 days prior to the date of the general meeting. Moreover, he is allowed to participate at the meeting if he wants to defend himself. The question concerning exclusion must be included as an extra item on the agenda.
The general meeting’s decision concerning exclusion needs the same majority in favour as in cases concerning alterations of the society’s laws.
A member, which has been excluded due to a decision made by the general meeting, can only be accepted as a member again at a new general meeting. In these cases the same kind of majority is needed as in cases concerning exclusion.

§ 7
The general meeting is the highest authority within the club.
Notice to the annual general meeting, which is held every year in November/December, is sent out at least three weeks in advance.
The agenda is announced no later than 8 days before the general meeting and it is done as mentioned above.
Recommendations for the general meeting must be in the hands of the board of directors no later than 14 days prior to the general meeting. These recommendations are then put on the agenda.
All members over the age of 18 who have been members of the club for at least 3 months prior to the general meeting and who have not fallen behind with any payments, have voting rights. Members only have the right to vote if the show up in person

§ 8
The agenda for the annual general meeting must include:

§ 9
The general meeting chooses a chairman of the meeting to lead the negotiations. He/she must not be a member of the board of directors.
The general meeting’s decisions are made from ordinary majority of votes; however cf. §§ 6, 15 og 19.
At the request of one member entitled to vote, the vote and election must be done in writing just like all votes concerning exclusion must also be done in writing.
The general meeting’s decisions are put on record. The summery of the negotiations is also recorded to the extent chosen by the chairman.

§ 10
The annual general meeting is held whenever the board of directors finds it necessary or whenever al least 30% of the members of the co-operative society demands it in writing. In the case of the latter, the general meeting is held no later than 1 month after the request is made to the board of directors with information regarding the subject which needs treated.
Regarding convening notice and regarding the sending out of the agenda, then the regulations of § 7 point 2 and 3 count.

§ 11
The board of directors run the day-to-day affairs and represents the club in all situations. The chosen decisions and performed actions commit the club to follow the law.
The board of directors consists of a chairman, a deputy chairman, a cashier, a secretary and one more member. They are all elected for a period of 2 years at the annual general meeting. However, half of the board of directors resigns every second year.
The chairman is elected separately for a period of 2 years at a special election. Re-election is possible.
People up for election must all be of legal age.

§ 12
The board of directors constitutes itself at a meeting but at the latest 14 days after the general meeting.
The assignment as cashier is not compatible with the assignment as chairman, deputy chairman or as secretary.
The board of directors set their agenda themselves.
The board of directors is only competent to transact business whenever at least half of its members are present, among these must be the chairman and deputy chairman, however, cf. § 6 point 4.
In the case of absence from the chairman the deputy chairman steps in his place.
Records of the board of director’s negotiations are maintained.
The club is created by the chairman. In cases of economic transactions, a signature from the chairman as well as from the cashier is needed.
In all cases concerning purchase, sale and mortgaging of real estate or movables the co-operative society is created jointly by the chairman, deputy chairman and cashier.

§ 13
The financial year of the club is counted from October 1st till September 30th.
The board of directors must deliver to the audit professionals a statement of revenues and expenditures for the preceding year as well as a balance sheet as of September 30th.
The statement of revenues and expenditures and the balance sheet is presented at the annual general meeting for approval and they must contain the auditor’s report.
The statement of revenues and expenditures and the balance sheet is presented for the members of the club no later than 8 days before the assembling of the annual general meeting.

§ 14
At the annual general meeting 2 critical audit professionals and 1 deputy auditor are elected for a period of 1 year. Re-election is possible.
The auditor professionals must every year in October go through the final audits and ensure that the holdings are there.
Each auditor can at any time access the audit and the holdings.

§ 15
Changes of the present regulations can be conducted at any general meeting whenever at least 1/3 of the members allowed to vote are present and whenever 2/3 of the given votes are in favour of the issue. If a majority is reached at a general meeting where the majority is not reached then the board must within 14 days with the usual prior notice call for a new general meeting.
If also 2/3 of the votes given at this new general meeting is in favour of the issue, then this issue is approved no matter the number of members present who are entitled to vote.

§ 16
The board establishes any committees needed.
§ 17
All members are given a membership number which shows the order of seniority.

§ 18
Decisions concerning the dissolution of the club can only be made on general meetings called for this specific issue.
In this context, quorum is taken to mean that 2/3 of the shareholders entitled to vote must be present, and in order for the issue to be passed at least ¾ of the votes given must be in favour of the issue.
If such a majority is reached at a general meeting which does not reach quorum then a new general meeting is called for. At this meeting a majority can be reached with the above mentioned claims for majority no matter the number of members present who are entitled to vote.
In the case of dissolution of the club then the profits will be distributed to sport purposes

The regulations for Aabenraa Båd Club ABC have been revised at the general meeting November 28th and apply from this date onwards.

Jens Peter Jessen                                    
Tove Haugaard                      
Hans Kristian Jessen
Kirsten Linnet                                                                     
Niels Kjeldsen